For educators, students & nonprofits

You know where to go. The paperwork shouldn't be the hard part.

Field seminars. Outdoor programs. Alumni trips. Nonprofit retreats. You're leading a group somewhere important — Setout handles the booking page, the waivers, the roster, and the emails so you can focus on what you're actually teaching.

Get started — 50% off →See how it works ↓

Verified with your .edu or .org email. Takes 30 seconds.

Educational / FieldSETOUT.GUIDE

Albanian Archaeology
Field Seminar

Jun 12–18, 2026 · Tirana & surrounds

PARTICIPANTS

DAYS

WAIVERS

9 / 12

Waivers signed75%

3 participants pending reminder

12 participants enrolled

Why Setout

Built for the way institutions actually work.

Pay however your institution pays

Online cards via Stripe are the default. But if your department reimburses by check, your bursar handles billing, or participants pay cash on arrival — Setout tracks it all. Mark someone as paid with one tap. They get a receipt automatically. You don't have to process a single dollar through us to use every other feature.

Waivers that match your activity

Nine activity-specific templates with real risk language — not a generic form. Educational field trips, outdoor adventure, water activities, wellness programs. E-signature, timestamped PDF, insurance-ready clauses. Participants sign through a magic link. You get a PDF in your dashboard.

Roster and travel coordination

Every participant gets a portal — no account required. They confirm their spot, sign the waiver, and share travel details through one link. You see who's confirmed, who's signed, and who still needs a nudge. One tap sends a reminder.

Automated communications

Five-part email sequence fires without you touching it. Confirmation on booking. Prep details at T-30. Logistics at T-14. Personalized final details at T-7 with each participant's own travel data. Conditions update at T-48hr. You never type the same email twice.

50% off for educators, students, and nonprofits.

Verify with your .edu or .org email after signup. The discount applies to your Guide ($19/mo → $9.50/mo) or Pro ($49/mo → $24.50/mo) subscription permanently. No annual recertification. No document upload. No approval queue.

Explorer is already free. Outfitter is full price.

Start with 50% off →

Students and educators → .edu email

Nonprofits → .org email

Who this is for

If this sounds like your Tuesday, we built this for you.

The professor

You're running a field seminar abroad. Twelve graduate students. The university bursar handles tuition billing, but you need everyone to sign a waiver, share their flight details, and get a packing list. Your department doesn't have software for this. You have a spreadsheet.

Stuart · Harvard · Albanian archaeology seminar

The outdoor program director

Three-day wilderness trip. Sixteen students, all minors. Parents need to sign waivers. The school handles billing. You need a roster that shows who's signed what, who's submitted medical forms, and who still needs to turn in their permission slip. You've been doing this with paper folders.

Trip director · Gould Academy · Bethel, Maine

The nonprofit program lead

Annual community retreat. Twenty participants. Half pay online, half pay at the door. You need a professional booking page that doesn't make your org look like it's run out of someone's Gmail. And a waiver your board will actually accept.

Program director · community arts nonprofit

What it costs — and what you save.

Without the discount

Guide

$19/mo

Pro

$49/mo

With your .edu or .org verification